Privacy Policy
This Privacy Policy explains how Hectorious Limited collects, uses, and protects personal information. Hectorious Limited is a company registered in England and Wales (no. 12053711), with a registered office at 4 St. Michael’s Alley, London, EC3V 9DS.
We take data privacy seriously. We will only process personal data as described here unless otherwise notified. Please inform us of any changes to your personal information to keep it accurate.
Our primary business is providing consultancy services. We collect personal data to facilitate this, pertaining to clients, suppliers, employees/workers, and website visitors.
By using our website and services, you consent to our data practices outlined in this notice. If you disagree, please do not provide personal data to us.
This notice is reviewed regularly and may be updated. We will notify relevant individuals of any material changes.
What Personal Data We Collect
We may collect:
- Contact details (name, company, job role, phone, email)
- Information about our relationship/interactions
- Technical data like IP addresses
- Marketing preferences
Data may be obtained directly from you, your employer, public sources, marketing databases, social media, conversations, or meeting notes.
How We Use Personal Data
We process personal data for:
Compliance with laws/regulations: We must comply with statutory obligations related to consultancy services, tax, anti-bribery, data protection, and cooperating with regulators.
Legitimate business interests:
- Contacting you about our services
- Market research and analysis
- Meeting contractual obligations
- Personalising our offering
- Record keeping and establishing compliance
- Evaluating quality and determining training needs
- System backups solely for restoring data
We will continue processing for legitimate interests as reasonably required.
Consent
Where you consent for us to use your data for a specific purpose, such as providing services to you or allowing supplier communications. You can withdraw consent, but we may continue processing per our legitimate interests or legal obligations.
Sensitive Personal Data
We request you do not provide sensitive personal data (SPD) like political/religious views, health information, or data revealing race/ethnicity unless necessary. Any SPD provided may be used:
-
- With your explicit consent
- To meet employment law obligations
- To maintain records and address disputes/claims
Sharing and Transferring Data
We may share personal data with third parties integral to our services, legal/regulatory bodies, parties processing data on our behalf, advisors, and insurers.
Data may be transferred outside the EEA when necessary. We ensure appropriate safeguards are in place for such transfers.
In the event of a corporate transaction, data could be among the transferred assets, subject to continued processing per this notice.
No method of internet transmission is completely secure. We implement security controls but cannot guarantee absolute data safety during transmission.
Data Retention
Unless a longer period is required for legal/contractual reasons, we retain most personal data no more than 6 years after last providing services. We may delete, archive, or anonymise data sooner per data minimisation practices.
Your Data Rights
We may require certain data to provide services or meet obligations. Not providing requested data may prevent us from doing so.
You have rights to:
- Access your personal data
- Object to processing based on legitimate interests
- Request data rectification, erasure, or processing restrictions
- Opt-out of direct marketing
- Data portability (automated processing based on consent/contract)
- Not be subject to automated decision-making
- Lodge a complaint with supervisory authorities
To exercise these rights or submit questions/requests, please email james@hectorious.co.uk. We may continue processing per our legal obligations after responding to a request.
This notice shall be interpreted in accordance with applicable data protection laws.
Effective Date: 17 March 2024
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